Paul is annoyed. He wants to work and think in peace.
But he keeps getting interrupted. Unnecessary calls. Constantly new
Whatsapp messages. There is always someone who wants to know something. And if
he's honest, he's a regular victim of procrastination, wrong priorities,
daydreaming, and talkativeness. He just gets distracted too often.
Actually everyone has this problem. Can you do anything at all with working
methods? With meineZIELE, Paul wants to implement an effective interference
suppression program for his workplace.
Paul has already got some information and ideas. Something can really be done
there. It has become clear to Paul: The decisive step is a thorough inventory.
Especially when it comes to "disorders at work", that alone is often half the
solution. Paul wants
first write down all kinds of disturbances as they come
Keep a tally if something is repeated
also measure times during long interruptions
Eliminate the biggest disruptive factors one after the other
(and everything that is easy to do, immediately, of course)
Let's see how he does it:
Paul uses the file template
The example is opened from the program: Menu Knowhow >
Examples > Goals > Disturbances.
What is there to learn?
Of course, an outline is also created here, as in other examples.
It is particularly interesting here
how to create a tally
how time tracking works
how to use the "Quick Cross Section"
Tally sheet
Paul uses the "Objectives" view. There are all the functions he needs for
counting,
Measuring and tackling. (Of course, there is no such thing as a dedicated
"Troubleshooting" view.)
So, over a period of two weeks, Paul gradually records all kinds of disruptions
that affect his work in any way. He divides them into groups (e.g. calls,
external influences, self-inflicted, etc.). The column for the tally marks has
already been created in the sample template. Otherwise he would click in the
area above the outline to display the column
layout to adjust.
Paul now counts the faults, for example by clicking in the dash field behind the
respective line for each call.
Right-click adds a stroke, left-click removes one.
Time tracking
Paul wants to know exactly which calls are most time consuming, because some of
them just take way too long. He wants to use the time recording function for
this.
To start timing a line, drag this
Time tracking icon
from the icon pool to one of the icon placeholders behind the
corresponding line. Alternatively, you can also start time measurement via the
menu with the right mouse button. Another click on the icon stops the time
measurement.
The measured time is displayed in the "Duration minutes" and
"Duration hours" columns . In the example, the columns are
already
there. Otherwise Paul would adjust the column
layout.
In the column "Achievement" can set the measured duration
be shown graphically.
You can find more information on time tracking
in
the
Instructions for use.
In order to be able to eliminate faults, you first have to know them and, if
necessary, take a closer look at them.
Then there are almost always solutions how they can be eliminated.
The Cross Section
Two weeks later, Paul has compiled a long list and drawn many lines. Now he wants
to know which disorder has the most lines. He would prefer to simply sort by
number.
In a ramified structure, individual entries with tally marks can be on very
different levels. In order to be able to sort something like this anyway, you
need the cross-section function. You could assemble cross sections with your own
filters in any complicated way. But the vast majority of cases are as simple as
this: one click on the cross-section symbol is enough:
After Paul filled a few lines with dashes, a small icon with a Q appeared in the
title bar. If you click on it, meineZIELE rearranges and sorts the outline into
a list. (You can return with the escape key)
The list now only shows the main outline level and all lines that actually have
dashes. These are sorted within the main groups .
Paul also notes: You can easily find out where a line was in the original
outline: just move the mouse pointer over the newly
appeared signpost symbol.
Paul discovers something else: In this case, it would actually be better if the
sorting applied to the entire file. He doesn't need the groups at all. This is
very simple: He presses Escape and has his structure back. Now he clicks on the
cross-section icon again, but this time with the Shift key pressed. Lo and
behold, he has his full list, as requested:
Tackle
Here we go: Paul tackles the disruptions one by one. Admittedly, he does not find a simple solution everywhere. But even if there are only a third fewer disturbances, it becomes noticeably quieter.
Paul recognizes: You can almost always find some "low hanging fruit", easily accessible fruits that bring relatively large yields quickly and with little effort.
It´s similar to his energy-saving project.