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Operation Manual : Example

Work undisturbed:
Tally + time measurement

The example

Paul is annoyed. He wants to work and think in peace. But he keeps getting interrupted. Unnecessary calls. Constantly new Whatsapp messages. There is always someone who wants to know something. And if he's honest, he's a regular victim of procrastination, wrong priorities, daydreaming, and talkativeness. He just gets distracted too often.

Actually everyone has this problem. Can you do anything at all with working methods? With meineZIELE, Paul wants to implement an effective interference suppression program for his workplace.


Analysis of disruptions and interruptions at work with meineZIELE


Paul has already got some information and ideas. Something can really be done there. It has become clear to Paul: The decisive step is a thorough inventory. Especially when it comes to "disorders at work", that alone is often half the solution. Paul wants

  • first write down all kinds of disturbances as they come
  • Keep a tally if something is repeated
  • also measure times during long interruptions
  • Eliminate the biggest disruptive factors one after the other
  • (and everything that is easy to do, immediately, of course)

Let's see how he does it:

Paul uses the file template

The example is opened from the program:
Menu Knowhow > Examples > Goals > Disturbances.

What is there to learn?

Of course, an outline is also created here, as in other examples. It is particularly interesting here

  • how to create a tally 1
  • how time tracking works 2
  • how to use the "Quick Cross Section" 3


tally and time measurement


Tally sheet

Paul uses the "Objectives" view. There are all the functions he needs for counting, Measuring and tackling. (Of course, there is no such thing as a dedicated "Troubleshooting" view.)

So, over a period of two weeks, Paul gradually records all kinds of disruptions that affect his work in any way. He divides them into groups (e.g. calls, external influences, self-inflicted, etc.). The column for the tally marks has already been created in the sample template. Otherwise he would click in the area above the outline to display the column layout to adjust.

Paul now counts the faults, for example by clicking in the dash field behind the respective line for each call. Right-click adds a stroke, left-click removes one.

Time tracking

Paul wants to know exactly which calls are most time consuming, because some of them just take way too long. He wants to use the time recording function for this.

To start timing a line, drag this Time tracking icon from the icon pool to one of the icon placeholders 4 behind the corresponding line. Alternatively, you can also start time measurement via the menu with the right mouse button. Another click on the icon stops the time measurement.


Measure the duration of phone calls

The measured time is displayed in the "Duration minutes" and "Duration hours" columns 5 . In the example, the columns are already there. Otherwise Paul would adjust the column layout.

In the column "Achievement" 6 can set the measured duration be shown graphically.

You can find more information on time tracking in the Instructions for use.

In order to be able to eliminate faults, you first have to know them and, if necessary, take a closer look at them. Then there are almost always solutions how they can be eliminated.

The Cross Section

Two weeks later, Paul has compiled a long list and drawn many lines. Now he wants to know which disorder has the most lines. He would prefer to simply sort by number.

In a ramified structure, individual entries with tally marks can be on very different levels. In order to be able to sort something like this anyway, you need the cross-section function. You could assemble cross sections with your own filters in any complicated way. But the vast majority of cases are as simple as this: one click on the cross-section symbol is enough:


Call cross-section from tree structure

After Paul filled a few lines with dashes, a small icon with a Q appeared in the title bar. If you click on it, meineZIELE rearranges and sorts the outline into a list. (You can return with the escape key)


sorted cross section list

The list now only shows the main outline level and all lines that actually have dashes. These are sorted within the main groups 7.

Paul also notes: You can easily find out where a line was in the original outline: just 8 move the mouse pointer over the newly appeared signpost symbol.

Paul discovers something else: In this case, it would actually be better if the sorting applied to the entire file. He doesn't need the groups at all. This is very simple: He presses Escape and has his structure back. Now he clicks on the cross-section icon again, but this time with the Shift key pressed. Lo and behold, he has his full list, as requested:


sortierte Querschnitt-Liste über die gesamte Datei


Here we go: Paul tackles the disruptions one by one. Admittedly, he does not find a simple solution everywhere. But even if there are only a third fewer disturbances, it becomes noticeably quieter.

Paul recognizes: You can almost always find some "low hanging fruit", easily accessible fruits that bring relatively large yields quickly and with little effort. It´s similar to his energy-saving project.

Attain Your goals with meineZIELE

Set plain goals!

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